Receivables Clerk-Westlake Village


O’Gara Coach Westlake
Westlake Village, California

ACCOUNTS RECEIVABLE CLERK

Westlake Village, CA, US

JOB DESCRIPTION:
Accounts Receivables Clerk manages incoming payments, properly tracking them into the system to maintain accurate bookkeeping records.

REQUIREMENTS AND QUALIFICATIONS:
• High School or GED
• 2-3 years of experience in an auto dealership experience
• One-year accounting/bookkeeping/office management skills
• CDK experience a plus.
• Must be a team player with impeccable honesty and integrity
• Excellent verbal and written communication skills
• Ability to collaborate with the public, sometimes with several customers at a time
• Ability to collaborate with other dealership personnel
• Detail oriented with excellent communication skills and a professional personal appearance.
• Self-motivated; able to effectively prioritize tasks and organize workload to solve problems.
• Must be fully vaccinated and be able to provide vaccination card for COVID -19

DUTIES AND RESPONSIBILITIES:
• Daily deposit for Parts, Sales and Service
• Responsible for processing form 8300
• Ensure all invoice totals and receipts are accurate
• Monitor the cash flow of Service and Parts Departments
• Collect the total retail charges from customer
• Provide the proper change and receipts to the customer
• Have every repair order & credit card receipt signed by the customer at the time of payment
• Answer customer's questions pertaining to the invoice with honesty and integrity
• Ensure that customer's complaints are handled promptly, with genuine concern and according to dealership guidelines
• Handle phone calls and assist customers
• Handle and account for daily cash in and out of the assigned register
• File Repair Orders as directed by the Service Department for Hyundai and Highline
• Update customer information in the system as necessary
• Establish excellent working relationships with customers
• Report to management any situation or condition that jeopardizes the safety, welfare or integrity of the dealership, employees or the customers
• Follow Cashier Closing Procedures as established by the Business Office
• Balance cash drawer nightly and report discrepancies. Any overages or shortages in excess of $5.00 should be reported to management immediately
• Prepare all paperwork and forms of payment for pickup by the business office from the drop safe
• Refer customers who have additional questions (e.g. questions about their repair order) to the service advisor or other appropriate individual.
• Keep work areas neat and clean at all times
• Monitor and maintain refreshments for customers including cleaning and refilling coffee and supplies
• Provide training for all other cashier office staff on the proper maintenance and care of the coffee machine
• Attend training classes as directed by management
• Post vendor invoices into accounting accurately with POs or requisitions approval documentation.
• Monitors payment of invoices to ensure proper authorization was obtained.
• Balance vendor to statements and accounts payable schedule.
• Contact for all vendor inquiries.
• Process end-of-month checks and as needed, on-demand checks.
• Reconciles all prepaid and long-term debt accounts monthly.
• Retains copies of all expense account related checks and balance to general ledger for management review.
• Ensures no vendor accounts are past due.
• Maintain organized file system for all vendors payments and ensures timely filing of accounting correspondence.
• Maintains and reconciles in petty cash box activity (stock with adequate change).
• Completes end-of-month accounting reports.
• Assist in completion of interim and annual audit.
• Provide administrative support to management, other departments and employees as needed.
• Processing daily check/cash deposits.
• Employee benefits statement reconciling.
• Any other duties as assigned by supervisor.

Compensation: $27-29 depending on experience

We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

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