File Clerk-Westlake Village


O’Gara Coach Westlake
Westlake Village, California

File Clerk

Westlake Village, CA, US

This position contributes to the success of the Service Department at Westlake Coach Company, LLC by providing and maintaining an organized system of filing service records for efficient retrieval.

Duties and Responsibilities:

  • Effectively and efficiently organize and file dealership records enabling easy and quick retrieval:
  • Files within appropriate file system all dealership forms, records, reports, correspondence, or other important material.
  • Reads/examines incoming material for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate file system.
  • Searches for and retrieves information contained in files as requested.
  • Keeps files current.
  • Keeps records of material removed from files
  • Scanning forms and saving to computer file
  • Scanning and emailing forms as needed by corporate counsel and management team
  • Disposes of obsolete files in accordance with established retirement schedule or legal requirements.
  • Copies records as needed.
  • Maintains professional appearance and neat work area.
  • Other duties may be assigned.

Requirements and Qualifications:

  • Desired Minimum of 1 year in position of file clerk or similar positions in the automobile industry
  • Excellent interpersonal and customer service skills; at least one retail related experience.
  • Strong verbal and written communication skills
  • High School Diploma/GED
  • Valid CA Driver License

We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

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