WESTLAKE VILLAGE, CA, US
The Accounting Assistant will assist with inventory, database and record maintenance, prepare financial reports, issues checks and make deposits. Understands accounting and financial principles.
REQUIREMENTS AND QUALIFICATIONS:
5 years of automotive dealership expereince in business office.
Familiar with A/R, A/P, schedule reconciliation, wholesales, bank rec, and new and used deal postings
Knowledge of DMV paperwork
CDK experience preferred.
Complete understanding of deal posting process.
Degree preferred but not required.
Detail oriented with excellent communication skills and a professional personal appearance.
Self-motivated; able to effectively prioritize tasks and organize workload to solve problems.
Must be fully vaccinated and be able to provide vaccination card for COVID -19
DUTIES AND RESPONSIBILITIES:
Maintaining a database, ensuring that records are complete and current.
Recording information, processing, and filing forms.
Preparing checks, deposits, budgets, and financial reports.
Updating ledgers, researching, and resolving discrepancies.
Abiding by all company procedures and accounting principles.
Responding appropriately to a vendor, client, and internal requests.
Ensuring Accounting Department runs smoothly and efficiently
Receives timely and processes accurately all new and used deal paperwork from F&I Department.
Reviews and verifies all deal related documentation are correctly organized per deal checklist to ensure file completeness.
Review tax and title document to ensure compliance with all State and Federal laws in conjunction with company policies.
Must verify sales log and RDR accuracy.
Verifies all incentives submissions to factory.
Reviews dealership’s outstanding receivables on an ongoing basis and is responsible for implementation of the collections. (i.e. contracts in transit and vehicle accounts receivable)
Reconciles selected accounts/schedules related to deal posting. (ex. CIT, Vehicle Receivables, DMV, F&I Reserve, Incentives, and Aftermarket Products on a weekly basis.)
Updated daily deal status complete with notes in Axcessa.
Completes timely end-of-month accounting processing, reconciliations, and reports.
Assist in completion of interim and annual audit.
Provide administrative support to management, other departments and employees as needed.
Any other duties as assigned by supervisor.
PHYSICAL DEMANDS | WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by a Accounting Clerk to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In order to perform the duties of this job, an employee is regularly required to:
Posture: prolonged sitting; regular walking; work standing; regular kneeling and squatting; regular bending and stooping; regular pushing, pulling and twisting; moving various automotive parts
Motion: reaching with hands and arms; stooping, kneeling, crouching or crawling; climbing or balancing; repetitive hand motion; frequent keyboarding, including use of mouse; frequent grasping and squeezing; wrist flexion and extension
Lift / Maneuver: frequently lift and/or move from 10 to 20 pounds and occasionally up to 40 pounds
Sight / Speech: specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus; speak and communicate, both over the phone and in-person, with customers and fellow employee
Mental: the mental characteristics necessary to competently perform this job include, but are not limited to, the occasional need to use instructing abilities, and imagination; memory; reading and writing ability; continuously be alert, precise, resourceful, and continually use problem solving skills; requires concentration, creativity, and good judgment; ability to work with frequent interruptions; maintain emotional control under stress
Compensation: $32-34 per hour depending on experience
We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or veteran status.